QuidditchUK Executive Minutes

General Forum Minutes

Annual General Meeting Minutes

Public minutes released that cover regular meetings within QuidditchUK.

QuidditchUK Executive Minutes contain summaries of the weekly meetings that are held by the Executive Management Team. They contain ongoing discussions about the sport, departmental and project updates, policy discussion, and voting.

General Forums happen several times a year, where QuidditchUK leadership discuss updates and policies with club leaders and give them a chance to critique and feedback on the changes within the sport.

Annual General Meetings are yearly meetings where the QuidditchUK Executive Leadership update the community on the financial status of the national governing body, upcoming changes both nationally and internationally, large changes to the upcoming season, and any major personnel changes.

Any queries about the minutes or QuidditchUK leadership can be directed to secretary@quidditchuk.org

Minutes

After a year in the post, we are sad to say that Alex is stepping down as Vice President.  Alex first came into the position of Vice President whilst still a university student and has since graduated and is stepping away from the role so that she is able to dedicate her time to her job. Thank you Alex for your time in the role and all the hard work you've put towards it! 

With Alex stepping away, this means we are looking for a new Vice President. Alex has the following words to share about the role:

"It’s been an excellent opportunity to build skills for both inside and outside the role and to get more involved with the sport you care about. Building relationships within the community is key to the role and an absolute joy to fulfil as you will get to meet people within and outside of the UK that you never would have otherwise".

If you want to know more about the role, send us an email at volunteers@quidditchuk.org 

If you'd like to apply, just send us an application using the form below!

Alex Freeman stepping down from Vice-President

Alex steps down as Vice-President

QuadballUK is lead by the executive management team, who oversee the day-to-day operational and administrative work across a number of departments within the organisation. The team meet weekly to discuss recent developments, review and create new policies, and share new opportunities for growth or support to both quadball and our community. All of our members are dedicated volunteers, and work hard to make the sport the best it can be.

2023 has brought a new group of fresh faces and some familiar faces into new roles who are all dedicated to ensuring QUK continues to support the Quadball community.  

We are still looking for a Technology Director to join the team and lead key developments for QUK's website and the various systems we utlilise for membership, souting and scheduling. If you want to find out more about the role, send us a message at volunteers@quidditchuk.org or submit an application below. 

Meet EMT of 2023

QUK and SISU Sports Mouthguards Announce Parternship

QUK and SISU Sports Mouthguards Announce Partnership

Events Media Officer

Events Operations Officer

Events Volunteers Officer

Van Driver

With the season in swing and upcoming fixtures approaching, here are some priority volunteer roles we have vacancies for. We need Van drivers, Media officers, Operations Officers, and Volunteer Officers to help run QUK events and tournaments. 

Check out our page here to see all the other open vacancies we have currently. 

Get in touch by sending an email to volunteers@quidditchuk.org if you have any questions about the roles. If you'd like to apply for any of these roles, please submit an application using the form below!

Events Volunteer Roles

As the 23/24 season approaches, QUK have updated the transfer policy and ratified the new Cross Play policy which allows University league players to play in both the Community and University fixtures. Cross play gives students a chance to play more fixtures to aid their development, while also providing links to the Community teams they may join on leaving the University league.

The next transfer window will run from Friday 25th August to Sunday 24th September. Returning players from the 22/23 season who are playing with a different club this season will have to make a transfer request to move to their new club. They can do so once they have purchased their new membership for the 23/24 season and can be done from their member dashboard. Please refer to our updated Transfer Policy for more information on transferring.

As previously announced we will be introducing cross play for University players to play in the community and gain valuable experience. Please refer to the Cross Play Policy for more information on procedures. Community clubs will be asked about available slots and the Cross Play Request Window will be announced following this.

Transfer Window and Cross Play Announced

As the dust settles on a successful 22/23 Season, QUK has been hard at work preparing for the upcoming 23/24 Season. Following our previous announcement around Season Structure, we are now happy to confirm that the base season fees - Individual Membership & Trial Memberships, Club Memberships, and Additional Team Membership - are remaining the same as the previous season.

We are able to confirm these fees based on our strategic planning and budgeting for the 23/24 season. 

We are still to confirm event fees for the 23/24 season as we finalise venues and costs, and will communicate those fees separately as soon as possible.

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Fix Volunteering In QUK

As per the QuadballUK Constitution, the President must “outline specific and measurable goals they wish to achieve” when appointed to the role, which must have clear parallels with the QUK core mission. The core mission has 4 pillars: growth, ability, sustainability and community. Our new President has developed goals in accordance with this mission and presented them to the Executive Management Team (EMT) and now the wider community. 

The goals follow the methodology known as Objectives and Key Results (OKRs). The purpose of these goals is to set an ambitious vision and for them to be measurable, adaptable, focused, and increase alignment. The OKRs will be tracked throughout the 23/24 season by the EMT and may be adapted internally based on how the season progresses.

OKRs are meant to be ambitious and stretch an organisation, so not every Key Result will be met. A rough expectation of setting OKRs is to aim for a 70% success rate - if all Key Results were achieved then the targets should have been higher, if none of the Key Results are met we were too ambitious.

Below are the 5 Objectives of the 23/24 Season and their supporting Key Results:

Should you have any questions about our 23/24 OKRs please get in touch with Dec at president@quidditchuk.org or if you would prefer to stay anonymous, use our new anonymous feedback form above